Every catalogue uses a different structure
Categories, variants, units, taxes and availability must be mapped to the store's data model.
Automated product import and synchronisation
Wholesale supplier integration for online stores
The integration collects a supplier catalogue, maps it to the store's structure and updates only the agreed fields. It protects manually prepared content, controls invalid records and reports when the source stops following the expected format.
What makes supplier integration difficult?
An update can overwrite good store data
Without field ownership rules, another import may replace your descriptions, images, URLs or manual prices.
A faulty feed can affect sales
An empty price, incomplete file or sudden format change must not update the whole catalogue automatically.
From source to a usable output
- Source01
XML, CSV, API or FTP
A catalogue from one or several suppliers.
- Integration02
Mapping and validation
Categories, variants, prices, stock, images and exception rules.
- Store03
Controlled synchronisation
New products and updates limited to the fields you approve.
What the implementation changes
Current prices and stock levels
Synchronisation follows a schedule without repeatedly importing files by hand.
Your content remains under your control
For every field, we define whether the supplier, store or an employee owns its value.
Errors are visible before publication
Invalid records go to a report, and an unusually large change can stop the update.
What the scope may include
- analysis of a sample feed or API documentation
- mapping of categories, attributes and variants
- product identification by SKU, EAN or supplier ID
- pricing, tax, margin and rounding rules
- controlled collection of images and descriptions
- stock level and availability synchronisation
- dry runs, error reports and mass-change safeguards
- scheduling, alerts and run history
How we launch the first stage
- 01
Supplier data analysis
We review a catalogue sample, documentation and the product structure in your store.
- 02
Field ownership rules
We define which values are created once and which should be updated on a schedule.
- 03
Trial import
We test a limited product batch and present a report of the planned changes.
- 04
Production synchronisation
After approval, we enable the full catalogue, monitoring and error alerts.
Frequently asked questions
Can one store connect to several suppliers?
Yes. This requires separate supplier offers, matching equivalent products and rules for selecting the price and availability shown in the store.
Will the integration overwrite our product descriptions?
It does not have to. We can collect a description during the initial import and later update only price, stock and availability. Synchronisation scope is defined separately for every field.
What happens when a supplier publishes an invalid file?
The integration can check required fields, record count and the scale of changes. Invalid products are skipped or reported, while a suspicious update can be stopped entirely.
Other business solutions
Show us the current workflow
Send a data sample, a few documents or a list of sources. We will assess a safe first stage and define how its result can be measured.
Discuss the process with an engineer